Relocate your business is something that requires a long process of planning and preparing. Prepare for office relocation effectively without losing productivity might seem hard to do. It will work efficiently, if you have planned it earlier before the moving day and you have planned it down to the details. As for a large project or business, you can start with separating and assigning specific tasks for your employees to do during the office relocation. It is important to schedule the time appropriately to make an outstanding plan and maintain an open communication with your team. These methods are going to lead you to the less stressful office relocation.
How to make a relocation plan that effective and efficient?
Create a Plan
It’s important to create a plan that includes everything that you’ll need for the relocation even the smallest ones. Discuss your plan with the people who are involved and ask for their opinions. Pay attention to how much time that you need to do the relocation. For a small office, it might take about three months to relocate, while for a medium to large office it might take about six until eight months. Whether it is a small or a large office, you have to start creating your plan as early as possible.
Design the New Place
Find as many information as possible about your new office. Check everything that is provided in your new office. Get the blueprints or the layout, and try to design a new layout for your new office. It would be helpful, if you design the new layout generally.
List all the problems that you’ve ever experienced in the previous office so you can prevent them from happening in your new place. You may also need to check the potential problems that could likely happen in your new office. Therefore, you can design a perfect new place with less trouble.
Build a Team
Appointing some people or volunteers is as important as preparing a plan, whether it’s a small or a large business. You can assign the head of department or supervisor from each department or division to coordinate their particular area. They will ensure their team to be responsible with their tasks, like, packing their desks, their files, and their personal items.
It would be wise to assign the task that they should do specifically. Not only assigning them with their own tasks, but you should have a discussion with your employees who are involved. They may help you identifying some current issues in your old office so it won’t happen again in the future. Thereby, you’ll find an agreement with them, especially the ones who disagree with the idea of moving at first. Communication is one of the important keys of the efficient and effective office relocation.
Hire Professional Movers
Hiring a professional mover can be challenging but you don’t have to worry. There are plenty of moving companies that are licensed and experienced in this field, like Machartur Removalist. You just have to do some researches about the companies that you want to hire to help your office relocation. Try to get some information from them. Ask them to come to your office and appraise your property. If you start to look for the right removal company in advance, you will likely get the best price that can meet your budget.